Privacy information

Modulight Website Privacy Statement

Modulight Corporation (“Modulight” or “we”) is committed to protecting personal data and respecting your privacy. This privacy statement outlines our practices regarding the collection and use of personal data of our customer contact persons, suppliers, and website visitors.

If you have any questions regarding this privacy statement, you may contact Modulight Data Privacy Officer via privacy@modulight.com.

What Data We Process and Why?

Customers and Prospect Customers

Personal Data Processing Purposes and Legal Bases

If you are a contact person of our customer or a potential customer, we may process your personal data for the following purposes:

Managing customer relationships

We process personal data to maintain our customer relationship with our existing and potential customers. This includes managing customer meetings, providing customer support, and facilitating customer communication. Legal basis for such processing is our legitimate interest to operate our business effectively.

Selling and providing Modulight products and services

We process personal data to sell various products and to provide our services to you. Legal basis for such processing is our legitimate interest to operate our sales and business effectively.

Managing invoices and payments

Personal data is processed for billing, account management, and other invoice related matters. Our legal basis for such processing is our legitimate interest to operate our business effectively. We also have statutory obligations to process and retain certain invoice and payments related data e.g. for accounting purposes.

Marketing our products and services

We process personal data to carry out online advertising and other marketing communications to our current and potential business customers. This includes traditional and electronic means of direct marketing, as well creation of promotional materials. Legal basis for such processing is our legitimate interest to perform marketing and to operate our business effectively. If you have subscribed to our newsletter, you may at any time withdraw your consent by following the instructions included in our newsletters.

Developing our products and services

Personal data is processed for the purpose of product development and service improvement. Legal basis for such processing is our legitimate interest to pursue product, service and business development.

Organizing events

Every now and then we organize events for our customers and prospect customers Legal basis for such processing is our legitimate interest to market our operations and to meet with our existing and prospect customers.

Managing and securing visits to our premises

We want to secure visits and to control access to our premises. For this purpose, we have implemented measures such as video surveillance and strict access control. Legal basis for such processing is our legitimate interest to ensure the security of visitors, suppliers, personnel and premises.

Complying with statutory obligations

In addition to the processing purposes mentioned above, we are subject to certain statutory obligations e.g., in relation to retention of personal data records or product safety. Such processing is based on our legal obligation.

Categories of Personal Data

If you are a contact person of our customer or a potential customer, we may collect and process the following categories of personal data about you:

  • Contact information, such as name, email, address, and phone number
  • Information about the customer relationship, such as your job role, relation towards Modulight, quotes, billing information, and purchase history
  • Customer communication, such as support requests and feedback
  • Photos and recordings collected during customer meetings and visits
  • Visits related information, such as video surveillance and visit logs
  • Event participation related information, such as dietary preferences and event photos
  • Device and user information, such as , IP address, and log data

Personal data is mainly collected in situations when negotiations with a business customer are started, a customer is sent a quote and /or a customer purchases our products or services. We may also obtain certain personal data from public sources or via a trusted third party.

Website Visitors

Personal Data Processing Purposes and Legal Bases

If you are visiting one of Modulight’s websites, your personal data may be processed for the following purposes:

Maintaining and optimizing our website

We aim to continuously develop and optimize our website. Legal basis for such processing is our legitimate interest to offer optimal user experience on our website.

Marketing our products and services

We provide you with marketing content regarding our products and services if you have subscribed to receiving our newsletters. You may at any time withdraw your consent by following the instructions included in our newsletters.

Facilitating communication

Personal data is processed for communication purposes if you have contacted us via our website contact forms. Legal basis for such processing is our to ensure efficient communication.

Developing our products and services

Personal data is processed for the purpose of product development and service improvement. Legal basis for such processing is our legitimate interest to pursue product, service, and business development.

Categories of Personal Data

If you are a visitor to one of our websites, we may collect and process the following categories of personal data about you:

  • Contact information provided to us via contact forms, such as name, email, address, and phone number
  • Communication provided to us via contact forms, such as feedback and contact requests
  • Device and browsing related information, such as IP address and device related data

Personal data is collected either directly from you via contact forms or via cookies and similar technologies which we use on our websites to improve your browsing experience on our websites. You are always provided with a possibility to either accept or decline cookies which are not strictly necessary for the website to function. Find more about our use of cookies and manage your cookie preferences by clicking this link and then “Cookie Settings” from the pop-up: Manage consent.

Suppliers

Personal Data Processing Purposes and Legal Bases

If you are a contact person or a representative of our supplier, your personal data may be processed for the following purposes:

Managing supplier work and supplier relations

We process personal data to manage supplier work and to maintain supplier relations. This includes procuring services, offering working tools, facilitating communications, managing user rights and monitoring of operational activities. Legal basis for such processing is our legitimate interest to procure services and to effectively manage relations towards our suppliers.

If an individual has personally entered into a contractual or similar agreement with us, personal data processing is carried out on the basis of the contract.

Managing invoices and payments

Personal data is processed for billing and other matters related to invoices and payments. Our legal basis for such processing is our legitimate interest to operate our business effectively. We also have statutory obligations to process and retain certain invoice and payments related data e.g. for accounting purposes.

Managing and securing visits to our premises

We want to secure visits and to control access to our premises. For this purpose, we have implemented measures such as video surveillance and strict access control. Legal basis for such processing is our legitimate interest to ensure the security of visitors, suppliers, personnel, and premises.

Categories of Personal Data

If you are a contact person or a representative of our supplier, we may collect and process the following categories of personal data about you:

  • Contact information, such as name, email, address, and phone number
  • Information about the supplier relationship, such as your job role, CV, relation towards Modulight, work hour records, and procurement history. These apply mainly only for consultants and contactors.
  • Visits related information, such as video surveillance and visit logs
  • Audit reports and certificates
  • Device and user information, such as service username, IP address, work device information, and log data

Personal data is mainly collected when we procure products or services from a supplier. We may also obtain certain personal data from public sources or via a trusted third party.

Who Has Access to Your Data?

At Modulight, access to your personal data is granted only to persons who have a justified need to access the data based on their role and responsibilities. You can find more information about the circumstances where your data is being processed outside of Modulight below:

Service providers and partners

Modulight uses trusted service providers and partners to efficiently manage and operate our business. Service providers are used for example to manage data securely and to carry out our marketing operations. These service providers and partners act as our data processors and are contractually obliged to process personal data securely and only based on instructions provided by Modulight.

Disclosures of data

Under specific circumstances we might have a legitimate need or legal obligation to disclose your personal data to another organization. Such data disclosures can happen in the following scenarios:

  • Personal data is disclosed to authorities or other third parties if required by applicable legislation.
  • In certain situations, we have a legitimate interest and need to share contact information to our trusted partners in accordance with applicable legislation.
  • In the event of , we may need to disclose personal data to relevant stakeholders of such arrangement, based on our legitimate interest and in accordance with applicable legislation.

Does Modulight Transfer Personal Data Outside of the European Economic Area?

Some of the data processors we use are based, or may offer their services, from outside of the European Economic Area. In such situations we apply applicable transfer mechanisms and contractual safeguards to ensure appropriate level of security to your personal data as required by applicable data protection laws.

How Long is Your Data Stored?

Retention time for your personal data is subject to different retention criteria based on the type of personal data and the processing purpose in question.

We will retain certain personal data as long as required to perform our contractual obligations and as needed for the protection of legal interests.

Personal data which is not required for contractual obligations will be retained according to the applicable legislation and as required by the processing purpose it is collected for.

Please contact Modulight Data Privacy Officer / privacy team via privacy@modulight.com if you would like to learn more about our retention policies.

What are Your Rights as a Data Subject?

As a data subject you have the following rights in relation to your personal data:

Right of access

You have the right to obtain a confirmation regarding whether your personal data is being processed by Modulight and receive a copy of the personal data we process about you.

Right to rectification

You have the right to request us to correct or complete any inaccurate data concerning you.

Right to erasure

You have the right to request us to delete personal data relating to you. In some situations, there may still be an overriding purpose for retaining the personal data in question, for instance, a statutory requirement to retain the data.

Right to restriction of processing

In certain circumstances you have the right to request us to restrict the processing of your personal data.

Right to data portability

In certain circumstances you have the right to receive your personal data in a structured and commonly used format.

Right to object

On grounds relating to your particular situation, you have the right to object to processing of your personal data.

You can exercise your rights as a data subject by contacting Modulight Data Privacy Officer / privacy team via privacy@modulight.com.

Please note that the applicability of each of the above mentioned right is dependent on the context, such as the applied legal basis and the purpose of data processing.

If you consider that we process your personal data in a manner which infringes your rights, you have the right to file a complaint to the Data Protection Ombudsman (https://tietosuoja.fi/en/home).

Controller Contact Details

Modulight Corporation is the controller for the processing purposes described in this privacy statement. Please find our contact details below:

Modulight Corporation
Hermiankatu 22
FI-33720 Tampere
FINLAND
Tel. +358 20 743 9000

DISCLAIMER

We may change this Privacy Statement. Any changes to this Privacy Statement will become effective when we release the revised Privacy Statement on the Service. Your use of the Service following these changes means that you accept the revised Privacy Statement. We recommend that you regularly review the Privacy Statement when you visit the Service.

Date of last update: 12.03.2024